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What is 4 s formula used in writing business letter?

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What is 4 s formula used in writing business letter

Business letters are typically written in one of two ways. The first is the traditional letter, which has a formal introduction, body, and conclusion. The second is the personal letter, which has a brief introduction, body, and conclusion. The latter is more informal, and is often used to share personal insights and thoughts with a person who is not your boss.

Business letters are usually written in a formal way. That being said, it is important to know how to write a business letter in a proper way and make sure that your message is delivered as effectively as possible. In this blog, we will look at the formula for writing a business letter. This formula will help you to organize your thoughts effectively and make the most of your writing.

1. Subject

When writing a business letter, it is important to include a subject line, or you risk not being able to find the letter easily. When you’re writing a business letter, remember to include the subject line so people know what they are getting into when they open it. If you don’t, your letter may not be opened, or it may be opened by the wrong person.

2. Statement

When writing a business letter, there is a statement in the letter that talks about the purpose of the letter. The purpose statement is used to set the tone for the letter by letting the recipient know why you are writing the letter. When writing a business letter, the purpose statement is typically followed by a salutation. The purpose statement can also be referred to as the opening statement.

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3. Salutation

Salutation is the way the writer greets the recipient. It is typically used in formal business correspondence, but it is also often used in email correspondence. Just like the greeting, salutations in a business letter should be formal. The most common salutation is “To Whom It May Concern.” However, it should be noted that this may not be the best salutation for every situation. Remember that your salutation should be appropriate for the person you are greeting. It is also important to remember that your salutation should not exceed five lines.

4. Sign-off

Sign-off is used at the end of an email or letter to indicate the person signing it. The sign-off may be used for different purposes, such as to indicate the sender’s permission for the recipient to use the content of the letter in any manner, to indicate the sender’s approval of the recipient’s action, or to indicate the sender’s agreement with the recipient’s opinion.

There are many ways to accomplish this. You could use a standard sign-off, like “Sincerely,” “Best,” “Sincerely yours,” “Yours truly,” or “Yours faithfully.”


The 4 S formula is a helpful tool for writers. It is a formula that is easy to remember and should be used when writing business letters. It is a formula that can be used to help writers organize their thoughts and make sure that the letter has a consistent tone.

We hope you found our blog about 4 s formula used in writing business letters helpful. There are many people who don’t know what the formula is used for, so we wanted to share our knowledge with you! We hope you found this blog post helpful, please contact us anytime if you have any further questions or concerns by visiting

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Thank you for reading, we are always excited when one of our posts is able to provide useful information on a topic like this!

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